How to Set Up CalSavers for Your Team

Before You Begin: Preparation Checklist

Make sure you have the following ready before starting your registration:

1. Federal Employer Identification Number (EIN)

2. CalSavers Access Code (mailed or emailed by the state; if you don’t have it, you can request one on the site)

3. Company Contact Information (address, phone, and email)

4. Payroll Schedule Details (pay periods, frequency, first contribution date)

5. Employee Roster (names, emails, and Social Security numbers)

6. Authorized Representative Info (owner, HR manager, or payroll administrator)

Step-by-Step Enrollment Process

1. Go to CalSavers.com
   Click “Get Started” under For Employers.

2. Enter Your Access Code. This connects your business to the state’s registration system. If you don’t have one, click “Need an access code?” to request it.

3. Create Your Account. Set up your username, password, and verify your email.

4. Add Your Business Details. Enter your EIN, business name, and primary contact information.

5. Add Your Employee List. Upload employee details manually or via spreadsheet (CSV). Employees will receive a notification email from CalSavers with instructions to enroll or opt out.

6. Set Up Payroll Deductions. Coordinate with your payroll provider to deduct contributions from participating employees’ paychecks. Most payroll systems integrate easily with CalSavers.

7. Confirm Enrollment. Once your first payroll contributions are processed, your business will be marked as compliant with the state mandate.

Tips for Success

• Notify your team ahead of time — employees have 30 days to opt out if they choose.

• Keep your employee list updated for new hires.

• Review contribution reports each pay period to ensure accuracy.

• Consider whether a private retirement plan (like a SIMPLE IRA or 401(k)) could be a better long-term fit for your business.

Need Help?

Childress Financial Consultants can help you evaluate your options — whether that’s CalSavers or a more strategic retirement plan designed to help your employees build wealth and help your business save on taxes.

👉 Schedule your free compliance consultation at childressfinancialconsultants.com